Adding a New Team Member to SeeMeHired
Add someone to SeeMeHired and set what they can see and do. The role you choose is the important part — it controls access to candidate data, which in a care or hospitality setting means it's a data protection decision as much as an admin one.
Before you begin
- You'll need their work email address. That's where the invitation goes.
- Decide the role before you start — see the table below.
Steps
2. Select Team
5. Open Choose Role and pick the access level they need — see the table below
6. Select Confirm. An email is sent to the address you entered, inviting them to set up their profile.
What happens next
They receive an email inviting them to set a password. They won't appear as active until they've completed that step.
The seven roles
| Role | What they can do |
|---|---|
| Admin | Full system access. |
| Manager | As Hiring Manager, and can also post a job. |
| Hiring Manager | Can move and reject candidates, and see open jobs assigned to them. |
| Remote Hiring Manager | As Hiring Manager, and can also add new employees. |
| Internal Manager | Can review and sign documents, and pull reports. |
| Interviewer | Sees only the interviews and the candidates booked in with them. |
| Contributor | Can add candidates onto a job, and nothing else. |
Give the narrowest role that lets someone do their job
Admin, Manager, Hiring Manager, Remote Hiring Manager and Internal Manager can all see candidate personal data, including uploaded identity and right-to-work documents. Adding someone as an Admin because it's simpler is the most common way a care organisation ends up with more people able to see candidate files than it can justify. Interviewer and Contributor are the two narrow roles — an Interviewer sees only the candidates booked in with them, and a Contributor can add candidates to a job and do nothing else. Between them they cover most panel members and agency-side contacts.
Common problems
They haven't received the invitation.
Ask them to check junk first, then confirm the email address on the Team page is correct. You can edit it and resend.
They can't see jobs they should.
Hiring Managers only see jobs assigned to them. Check the job's hiring managers rather than changing their role.
Someone needs to add staff but isn't an Admin.
Remote Hiring Manager is the role that can add new employees without full Admin access.
Someone needs to post jobs but shouldn't have full access.
Manager. It is Hiring Manager plus the ability to post a job, which is usually what people are actually asking for when they ask to be made an Admin.
We just need someone to put candidates forward.
Contributor. They can add candidates onto a job and nothing more — the right role for a recruiter or agency-side contact who shouldn't see the rest of the pipeline.
Someone has left.
Remove or disable their access on the Team page as part of your leaver process. [CONFIRM — whether access is removed or disabled.]